Data Protection
How we protect and handle your personal data
Last Updated: August 02, 2025
At SmartChef, we take data protection seriously. This document outlines our commitment to protecting your personal data and complying with applicable data protection laws, including GDPR and other privacy regulations.
1. Data Controller Information
2. Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Consent: When you provide explicit consent for specific processing activities
- Contract: To fulfill our contractual obligations with you
- Legal Obligation: To comply with legal requirements
- Legitimate Interest: For our legitimate business interests that don't override your rights
3. Data We Collect and Process
Account Information
- Name and email address
- Password (encrypted)
- Profile information and preferences
- Subscription and payment information
Usage Data
- Pages visited and time spent
- Recipe interactions and favorites
- Search queries and filters used
- Device and browser information
User-Generated Content
- Recipes you submit
- Comments and reviews
- Photos and media uploads
- Community interactions
4. Your Data Protection Rights
Under applicable data protection laws, you have the following rights:
Right to Access
You can request a copy of the personal data we hold about you.
Right to Rectification
You can request correction of inaccurate or incomplete personal data.
Right to Erasure
You can request deletion of your personal data in certain circumstances.
Right to Restrict Processing
You can request that we limit how we use your personal data.
Right to Data Portability
You can request your data in a structured, machine-readable format.
Right to Object
You can object to processing based on legitimate interests or direct marketing.
Right to Withdraw Consent
You can withdraw consent at any time where processing is based on consent.
5. Data Security Measures
We implement comprehensive security measures to protect your data:
Technical Safeguards
- SSL/TLS encryption for data transmission
- Encrypted data storage
- Regular security updates and patches
- Secure hosting infrastructure
- Multi-factor authentication for admin access
Organizational Measures
- Staff training on data protection
- Access controls and authorization procedures
- Data protection impact assessments
- Incident response procedures
- Regular security audits
6. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected:
- Account Data: Until account deletion plus 30 days for backup retention
- Transaction Records: 7 years for legal and tax purposes
- Usage Analytics: Anonymized after 26 months
- Marketing Data: Until you unsubscribe or object
- Legal Claims: Until resolution of any legal matters
7. International Data Transfers
When we transfer personal data outside your country, we ensure appropriate safeguards:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions by competent authorities
- Binding Corporate Rules where applicable
- Explicit consent for specific transfers
8. Third-Party Data Sharing
We may share data with trusted third parties in limited circumstances:
- Service Providers: Cloud hosting, payment processing, analytics
- Legal Requirements: When required by law or legal process
- Business Transfers: In case of merger, acquisition, or sale
- Consent: When you explicitly authorize sharing
9. Data Breach Notification
In the event of a data breach that may pose a risk to your rights and freedoms:
- We will notify supervisory authorities within 72 hours
- We will inform affected individuals without undue delay
- We will document the breach and our response
- We will take measures to mitigate the impact
10. Children's Data Protection
We are committed to protecting children's privacy:
- We do not knowingly collect data from children under 16
- Parental consent is required for children under 16
- We will delete children's data if collected without proper consent
- Special protections apply to children's data processing
11. Exercising Your Rights
To exercise your data protection rights or for any data protection concerns:
Email: admin@smartchef.pro
Subject Line: Data Protection Request
Response Time: We will respond within 30 days (may be extended by 60 days for complex requests)
Verification: We may need to verify your identity before processing your request
12. Supervisory Authority
You have the right to lodge a complaint with your local data protection authority if you believe we have not complied with data protection laws. Contact information for supervisory authorities is available on their respective websites.
13. Updates to This Policy
We may update this Data Protection policy to reflect changes in our practices or legal requirements. We will notify you of significant changes through our website or email.